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Sophie Registration


 Role of the Registrar's Office

The registrar’s office is responsible for administering the registration of students, class scheduling and schedule adjustments (dropping, adding and withdrawing from courses), grades, transcript processing, interpretation of academic regulations and graduation.

 General Registration Information

Students are expected to register during the dates indicated in the academic calendar, or risk having to pay a late registration fee. Self-registering is done using the student information system after tuition and fees have been paid, or a payment plan has been set up. Continuing students register online, while newly matriculated students first register at the centralised registration venue (usually the Sir Vassel Johnson Hall). Fall semester registration usually takes place in late August, and in early January for the spring semester. New students are not accepted for the summer session. However, those desirous of pursuing courses as non-matriculated students may be permitted to do so. Grades and credits earned will become part of permanent academic records, whether or not the students are admitted to UCCI.

Students experiencing errors or other difficulties in registering should consult with registrar’s office personnel to ensure the process is completed before the stipulated deadlines. Students can confirm registration by viewing their course schedules online, or printing unofficial transcripts.

Tuition and fee payment alone does not constitute registration. Students must ensure that their registration is complete.

Fall and Spring Semesters Centralised Registration

Fall and spring registration of new students is set up in a centralised location with stations for the following services:

a.            reception/information services;

b.           academic advising (by advisors from each academic department);

c.            tuition and fee payment;

d.           UCCI payment plans;

e.            registration processing;

f.             online course registration;

g.            ID cards;

h.           information – degree plans, class schedules, etc.; and

i.             student services.

Following are the steps to be taken by students with acceptance letters previously issued by admissions:

1.           The student collects a degree plan from the information table.

2.           The student proceeds to an advisor from his or her department, depending upon the programme to be pursued.

3.           The advisor and advisee agree on courses.

4.           The student proceeds to tuition and fee payment, or payment plan station.

5.           The student goes to the course registration area and logs on using the password and ID received with the acceptance letter. (ITS personnel are available to provide technical assistance.) The student registers for courses.

6.           The student confirms registration is correct and complete.

7.           The student proceeds to ID station.

 Students who are not yet accepted, must first visit the registration processing area in order to submit outstanding documents and obtain an acceptance letter, ID and password, before beginning step 1 above.

 Summer Session Registration

Online registration for the summer opens in the month of April. Students pay their tuition and fees in the administration office before being enabled to register online. The process remains open until the add/drop period ends.

 Student Information and Learning Management Systems

All students self-register in the Blackbaud Student Information System. Instructions on how to register are available from the registrar’s office or online.

Access to Blackboard, the Learning Management System, is granted by the information technology services department.

 Adjusting Class Schedules

Students should consult with their advisors before making any adjustments to the agreed class schedules, since changes could adversely affect the timing of graduation. Students may add or drop courses online during the first week of classes. Dropped courses are automatically removed from a student’s schedule. Students are afforded opportunities to adjust their class schedules up until the end of the 11th week of classes, which is usually the deadline for withdrawing from a course without a grade penalty. A withdrawal fee is payable, and a grade of W is awarded.